When I Work vs QuickBooks Time
Side-by-side from the Top 11 rankings of The 11 Best Employee Scheduling Software (2026) and The 11 Best Time Tracking Software (2026). Last verified June 16, 2026.
The short answer
When I Work ranks higher on Top 11 (#2 vs #7) for Managers scheduling shifts for hourly workers, restaurants, retail, and healthcare / Agencies and teams billing and tracking hours. The most intuitive and employee-friendly mobile app for scheduling and communication.
At a glance
| When I Work | QuickBooks Time | |
|---|---|---|
| Top 11 rank | #2 / The 11 Best Employee Scheduling Software (2026) | #7 / The 11 Best Time Tracking Software (2026) |
| Score (out of 9.4) | 9 | 7.9 |
| Best for | Best-in-class mobile experience | Best for QuickBooks payroll users |
| Pricing | $$ ($2.50 to $8/user/mo) | $$$ ($20 base + $8-10/user/mo) |
| HQ | Minneapolis, USA | Eagle, USA |
| Founded | 2010 | 2006 |
When I Work
The most intuitive and employee-friendly mobile app for scheduling and communication.
wheniwork.comSee full entry in The 11 Best Employee Scheduling Software (2026)
QuickBooks Time
The best option for payroll, with seamless, native integration into the QuickBooks ecosystem.
quickbooks.intuit.com/time-tracking/Methodology and scoring weights live at /methodology. No vendor pays for placement — see about.